Administrative Assistant II

Job Number: 16784

Payroll Category: Support Staff

Hours: Full Time

Work Shift: 8 AM – 5 PM

Date: November 15, 2018

The MIT Plasma Science and Fusion Center (PSFC) is an internationally recognized facility at the forefront of plasma physics and fusion energy research. It is located on the main MIT campus in Cambridge MA and comprises a team of almost 200 top-tier students, scientists, and engineers jointly pursuing fusion research at national laboratory-like scale. The PSFC recently announced a new, accelerated pathway to fusion energy that is based on the development and demonstration of the world’s highest performing superconducting fusion magnets and the design of the first net-energy fusion device: the SPARC tokamak. The PSFC is undertaking searches for exceptional individuals who want to work in the fast-paced, team-oriented environment of the PSFC. One Administrative Assistant 2 position is open for immediate consideration in support of SPARC and PSFC Headquarters. For more on SPARC go to http://www.psfc.mit.edu/research/topics/sparc.

The successful candidate will be responsible for providing administrative support to the SPARC Principal Investigator and the Sponsor Relations Manager.  Responsibilities will include: scheduling and arranging high level meetings; handling telephone inquiries and fielding questions from PSFC personnel, other MIT areas, and the public; making domestic and foreign travel arrangements and for submitting online travel expense reports and related documents; developing and managing internal communications projects as needed, using the MIT purchasing systems to procure goods and services, process requests for payment, and process invoices; assisting with planning and coordination of major events and high level meetings, such as booking rooms, ordering refreshments, setup, breakdown, etc.; typing, scanning and photocopying materials as needed; maintaining filing systems and project documentation; ordering, organizing, and maintaining all necessary office supplies. 

Requirements: High school diploma, 3 years direct or related experience.  Bachelor’s degree preferred.  The successful candidate will have a can-do attitude, be well organized, detail oriented, proactive, and enjoy the challenge of working in a stimulating and fast moving office environment, managing a varied workload involving multiple tasks in parallel, under pressure of deadlines.  The person shall have demonstrated flexibility and good judgment in the face of changing priorities and unplanned distractions.  Strong communications and interpersonal skills are essential.  The candidate must demonstrate a willingness to work with researchers, graduate students, and other staff to solve administrative problems and provide for their administrative needs. 

Knowledge of MIT or a similar research environment is highly desirable. Strong clerical computer software skills are required, including the ability to identify and learn new programs and software skills as necessary.  Proficiency with Word, Excel, PowerPoint, Outlook (or similar calendar), email clients, Acrobat, required.  

Wage Rate (hourly): $20.04 – $26.67


Resumes should be submitted with a cover letter specifically addressing why the applicant feels qualified for this position. Resumes without an acceptable cover letter will not be considered. Please apply for this position on the Careers at MIT website.